Business Meetings

The minutes of our spring 2022 business meeting can be viewed below, as well as approved minutes from past meetings.

The board met on June 1, 2020July 17, 2020, and twice in October 2020 to discuss issues arising out of the COVID-19 pandemic including a virtual November 2020 business meeting and plans for upcoming WRHC conferences.

WRHC Business Meeting

NCHC Conference

Dallas, TX

November 5, 2022


Trinity 5

  1. Call to Order
  • Approval of April 10, 2022 Meeting Minutes
  • WRHC Budget and Membership
    • See page 2 update from WRHC Treasurer Ryan Swanson
  • Regional Conference Announcements and Updates
    • 2023 WRHC: University of Montana Missoula
    • 2024  WRHC: CSU Long Beach
    • 2025 WRHC Proposed: Metro State University Denver and
    • 2026 WRHC Proposed: U Nevada Las Vegas
  • Student Representative(s) Nominations
  • Scribendi
  • Discussion Items and General Announcements

WRHC Treasurer’s Report

November 3, 2022

Since assuming the WRHC treasurer duties, I have focused on centralizing our financial records and processes. I created a Microsoft Teams account to allow WRHC leadership access to the organization’s financial documents. With the leadership’s approval, we switched WRHC over to QuickBooks for book-keeping, invoicing, and payments purposes. This service costs WRHC $30 per month. Currently that monthly charge is directed to my personal credit card. I will request reimbursement for this expense every six months. After the 2022-2023 academic year, we should reassess the utility of QuickBooks. So far it seems to be working well.

Invoices for the 2022-2023 academic year went out at the beginning of October. A total of 135 schools received an invoice for $78 (the $75 annual fee + $3 to cover the cost of e-payment processing).

As of 11/1, 33 schools have paid by credit card. 16 schools have requested, and received, an amended invoice (removing the $3 fee) for payment by check. Reminders will go out automatically after the standard net 30 day due date expires.

Total ‘22-23 dues collected (minus $82.92 in e-processing fees) so far: $2,491.08.

Outstanding invoiced amount (if all schools paid their annual dues): $7,683.00

Recent Expenses:

9/20/22 – $179.00 to purchase new checks (we were on our last one)

9/21/22 – $8500 to Scribendi

Current Well Fargo Balance: $48,465.24

Please let me know if there are questions or requests for more information.

Ryan Swanson

WRHC Treasure